Parent Information

At Highvale we aim to maximise parent involvement and engagement in a broad range of roles to support each child’s learning. Our School Council is the governing body of our school. Our Highvale Primary Community Group (HPCG) support the engagement of our students and families and have a strong commitment to fund raising to enhance opportunities for all students. Please read the relevant sections below to learn how to get involved.

The School Documents section below provides resources for parents. We hope you find them useful. The Policies section is updated annually as per School Council’s schedule. This includes polices related to the Victorian Government and Highvale Primary School’s commitment to Child Safety and other procedural documentation.

Child Safe

In the interests of student safety, the Victorian Government and Highvale Primary School are committed to implementing the recommendations of the Betrayal of Trust report aimed at protecting all children from abuse and neglect. Our school has comprehensive strategies in place and an embedded culture of Child Safety in the school.  Our Principal class personnel, in particular our Assistant Principal who leads Student Wellbeing, are responsible for managing and achieving strategies around maintaining our culture of Child Safety.  Our strategies and policies are reviewed regularly.

Relevant policies and related documents, including our ‘Child Safe’ policy and our ‘Child Safety Code of Conduct’ are available from the Policies section below. Before volunteering as a parent helper whether it be in the classroom or for an event where students are involved a Working with Children check must be completed. They are available from the Post Office or online at Please note, that where required the school will implement and act upon relevant strategies and procedures for responding to suspected child abuse and for responding to other concerns about the wellbeing of a child.

We note that fulfilling the roles and responsibilities contained in our strategies and procedures does not displace or discharge any other obligations that arise if a person reasonably believes that a child is at risk of child abuse.

Key Dates

DET & School Council Student Free Dates
-Term 1 – Tuesday 29th Jan 2019 DET Student Free Day – Staff Professional Learning – 2019 Induction and Administration
-Term 1 – Wednesday 30th Jan 2019 School Council Student Free Day – Staff Professional Learning – Whole Staff Level 2 First Aid Training
-Term 1 – Thursday 31st Jan 2019 School Council Student Free Day – Staff Professional Learning – 2019 Annual Implementation Plan
-Term 2 – Friday 7th June 2019 School Council Student Free Day – Staff Professional Learning – School Review, Assessment and Curriculum Development

2019 Term Dates – Students
-Term 1 – Friday 1st February – Friday 5th April (Students finish 2.30pm)
-Term 2 – Tuesday 23rd April – Friday 28th June (Students finish 2.30pm)
-Term 3 – Monday 15th July – Friday 20th September (Students finish 2.30pm)
-Term 4 – Monday 7th October – Friday 20th December (Students finish 1.30pm)

Please also see the Diary Dates section of our school newsletter ‘Highvale Happenings’ which is accessible through the Home page of our website.


Whole School

Department of Education Schools’ Privacy Policy
Department of Education School’s Privacy Policy: Information for Parents: English, Arabic, Mandarin, Turkish, & Vietnamese.
Refund Policy 2018
1 HPS Parent Payment Policy 2019
2 HPS Student Engagement, Inclusion And Wellbeing Policy 2019
4 HPS Schools Electronic Funds Management Policy 2019
6 HPS Privacy Policy 2019
7 HPS Anaphylaxis Policy 2019
8 HPS Complaints Policy 2019
9 HPS Attendance Policy 2019
10 HPS Volunteers Policy 2019
11 HPS Photographing, Filming And Recording Students 2019
12 HPS Working With Children And Suitability Checks Staff Policy 2019
13 HPS SunSmart Policy 2019
15 HPS Head Lice Policy 2019
16 HPS Asthma Policy 2019
20 HPS Duty Of Care Policy 2019
21 HPS Yard Duty And Supervision Policy Parents And Students 2019
22 HPS First Aid Policy 2019
25 HPS Medication Policy 2019
28 HPS Mandatory Reporting Policy
29 HPS Camps And Excursions Policy 2019
30 HPS Student Learning Curriculum Policy 2019
31 HPS Student Learning Pedagogy Policy 2019
33 Bullying Prevention Policy 2019
34 HPS Student Learning Assessment & Student Reporting Policy 2019
40 HPS CCTV Policy 2019
42 HPS Health Care Needs Policy 2019
43 HPS Personal Accident And Personal Property Insurance Policy 2019
44 HPS Personal Property Policy 2019
45 HPS Mobile Phones Policy 2019
49 HPS Statement Of Values And School Philosophy 2019
50 HPS Yard Duty And Supervision Policy Primary School 2019
53 HPS Inclusion And Diversity Policy 2019
57 HPS Visitors Policy 2019
60 HPS Respect For School Staff 2019
62. HPS Dress Code Policy Students 2019
70 HPS Hire Of Facilities 2019

Child Safe

HPS Statement Of Commitment To Child Safety STD 2 2019
37 HPS Child Safety Policy 2019
52 HPS Child Safety Reporting Obligations Policy And Procedures 2019
Appendix 1 HPS Child Safety Code Of Conduct
Appendix 2 Incident Report Template
HPS Statement Of Commitment To Child Safety STD 2 2019
Information Session To Help Parents Explain Child Safety

Digital Technologies

18 HPS Digital Technologies Policy
HPS Digital Technologies Acceptable Use Agreement Prep Year 2
HPS Digital Technologies Acceptable Use Agreement Year 3 6
HPS Personal Device Enrolment Application


27 HPS Homework Policy 2019
Prep Homework Template Sample
Year 1&2 Homework Template Sample
Year 3&4 Homework Template Sample
Year 5&6 Homework Template Sample

Highvale Primary Community Group (HPCG)

A team of parent members works in consultation with the Principal and staff to support Highvale in many ways, including:

  • Fundraising for learning equipment including Apple TVs and Robotics, and playground equipment.
  • The Scholastic Book Fair.
  • Special events such as Twilight Sports, Carols, discos, Mother’s Day stall, and Father’s Day breakfast.

The HPCG welcomes all members of the community to assist their efforts, both regularly and casually. Please speak to the office and our HPCG president will be in contact with you.

Uniform Shop

Staffed by volunteer parents, the Uniform Shop is open on the 1st Monday of each term and then fortnightly on Mondays for the rest of the term from 8.45am until 9.30am.

It is located in the Senior Building, opposite the office.

If you are unable to attend the Uniform Shop at this time, order forms are available from the office or by downloading a form here.

School Lunches

School lunches are available to order on Fridays through Balanced Living & Catering.


QKR is our school’s preferred method of payment for parent payments, ICAS, Instrumental Music lessons, PFA special events, and special lunches. QKR is downloadable from your App Store. Instructions how to use QKR and download from your App Store can be found here.


FlexiBuzz is an app used to deliver communication to parents, including newsletters, alerts, and special news. Information how to download and subscribe to FlexiBuzz can be viewed here.